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Theyshould visit their dashboard at least weekly to review and approve any time off and change requests still pending, and to review and approve employee time entries. If needed, MFA must be addressed by the customer 's own IDP. Select the date you wish to make the change for, and click the arrow to proceed. As leaders in culture, we help customers to realise whats possible when they invest in their own people. info@ukg.com All rights reserved. No. . UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. What if I clock in before my shift begins or after it ends, will this result in overtime? The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. Bad request error. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. DIDP supports email, text, and token . The university retention schedule for time records is six years, however there are no plans to remove time records from UKG Ready. The following table outlines the capabilities of the various customer requirements. The key to a successful workforce management project lies with a strong partnership UKG and Melba unlocked this early. Managers can take care of exceptions as they come up . Please remember that the current restrictions regarding Sick Leave use still apply, as per university guidelines. Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month. A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. If you've forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. Most Officers of Administration and some Classified employees are exempt. UKG Dimensions. UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, citizenship status, parental status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Stay informed and put people first in all you do. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. Since we need to submit the previous months time, you will need to click on the small blue arrow next to the dates to bring up the one you need. To cancel a time off request that is still pending, go to My Time Off calendar,select the request and delete it. If needed, MFA must be addressed by the customer 's own IDP and/or DIDP. If you do not see an Approve button, you may be on the incorrect screen. The app ends up having me log in twice and on the second attempt. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with your login credentials. If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. Time, attendance and scheduling dont have to slow down productivity. Click on the Change Request button on the top right-hand corner of the screen. Get the support and the answers you need based on your UKG solution. Employees in units already using UKG Ready won't notice any change in the software. Co project managers are Mark McCulloch and Jon Marchetta. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Learn more about the costs of getting payroll wrong, and the benefits of having an efficient, effective solution. Key features of Federated Authentication include: UKG offers the following for customers who do not have their own IDP but could benefit from using one, either because they are a full suite customer or because they require MFA: The authentication method (basic or federated) is set for each employee in the Employee section in the People Information component. Time entries are generated each day for employees clocking in and out, and when any employeetake leave or isgranted a holiday. Will all university departments use UKG Ready ? Exempt status is a position classification decision determined by Human Resources. From the home dashboard, navigate to the Approvals tab, where you will see all pending requests. While viewing your timesheet, you may add notes to your punches or request adjustments and corrections per the Classified Time Clock Change Request process (see below). You should see a small blue expansion arrow, click that. Which employee groups on campus will use UKG Ready ? MarketSource uses UKG Dimensions to create flexible part-time staff schedules and meet retail client needs, boosting engagement and reducing costs. So maybe something is wrong with the app. This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. As employees begin to use the timekeeping system managers should discuss with their employees anyunique demands of theposition that impact work schedulesand authorized overtime. To review an employees time entry in more detail, select the timesheet icon next to the entry in question. We call it UKG Ready or Ready for short. Make it easy for your people to bring their best selves to work. If you need to add additional hours to a day that already has a punch registered, repeat steps 3-5 to get to the Change Request dialogue box. And the app doesn't allow you to approve your time card anymore. Take a tour of our global workforce management solution. Select Add a Time Entry from the Change Request drop down menu. If the user allows access to their locationduring install, then the application will record user location (pin on map) at the precise moment the employeeclocks in or out. It allows the system to automatically calculateovertime, shift differentialand other premium earnings. This fall existing users willbe migrated to a new university platform that is more fully integrated with the Ellucian Banner payroll system. Collaborate, learn, and get support for your UKG solution! Provide your Duck ID credentials and use the DUO authenticator to complete the login process. Most non-exempt universityemployees already using UKG Readyclockin and out. Click Submit Changes when you have finished, and an email will be sent to your supervisor for approval. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. If you do not have the full report open, you will not be able to approve entries. Because multiple IDPs are supported within the same tenant, multiple links can be included. Take a tour of our global workforce management solution. This pay periodmay not be practical for some large departments with limited payroll staff and tight deadlines to obtain approvals and make adjustments. Read the Gartner Critical Capabilities analysis for UKG Pro. Review the request for accuracy and select either Approve or Reject in the bottom right-hand corner of the screen. I can do #1 and #2 and many other functions on the website, so #3 is the only one that you really need the app for. So I have no idea what I am typing. Thats why we build products designed to inspire your people and your organization to grow and thrive. You can use both authentication methods within the same tenant. The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. While this is the eventual goal, there is no exact timeline on when transitions to the standard hourly will occur. You will then be asked to verify which date(s) you are making the request for, as well as the Total Hours or Hours Per Day that you are requesting to use your leave balance for. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination. UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees. Clocking in and out is a best practice adopted by most UKG clients and is supported by the university administration. A new category of people solution for the future of work. Simplify recruiting, onboarding, self-service and benefits administration. DHL Supply Chain India trusts UKG for a centralized workforce management solution that is fully automated, seamlessly integrated and highly configurable. Employee hours, premium earnings, holidays, and leaves are automatically calculated and loaded into theBanner payroll system. UKG Ready will eventually be adopted campus-wide, providinga more accurate university payroll, and more efficient means ofcollectingemployee work hours and time off. Your timesheet status will now change to show as Submitted. We are resilient and will adapt toget the most value from this new service. Functions are limited. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. We want to pay employees as quickly as possible with the shortestpossible lag. Collaborate with peers, post your questions, or even suggest product enhancements. Questions may be referred to the Title IX Coordinator, Office of Investigations and Civil Rights Compliance, or to the Office for Civil Rights. To approve the entries, select all the appropriate lines and click the Approve button near the top right-hand corner of the screen. If youre a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. Union representatives,along with our department champions are critical change agentsand information conduits. With their workforce management processes optimised, Marley Spoon can now focus on their main course - keeping employees engaged and customers happy. 11. Click on the link called Request Time Off. Welcome to UKG KnowledgePass - your 24/7 library of in-depth, self-paced learning content. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. Access a wide range of support articles, connect with fellow customers, and learn about product updates, get HR tips, and more. Change is difficult and must be supported and well communicated. Thats why we build products designed to inspire your people and your organization to grow and thrive. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. Visit us on Twitter About the only things you reliably can use it for are (1) checking your schedule (usually), (2) ensuring your clock-in/clock-out is accurately recorded, and (3) requesting time off. This will bring you to the Time Off Request screen. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Lately, I have a problem with the app and there seems to be no way to fix the problem I am having. Start of fall term, Sept. 15th Oct. 15th. Hourly employees are currently paid mid-month to mid-month at the end of the month on a lag. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. If your request is for multiple consecutive days, please select Multiple Day under the Request Type field. The first time you login theUKG Ready mobile app will prompt for region (North America) and company short name (6178092), Visit us on Facebook Forgot your password or need help resetting your credentials? If you are managing a student employee, please be aware that you will only be able to approve adjustments for change requests from students that pertain to your department. Welcome. Federated Authentication requires additional configuration and maintenance, but it comes with more flexibility and integration with other products. the system has allowed us to tighten our policies and reduce excess costs . Differentials such as shift differential will be programmed automatically by FASS Payroll to ensure accurate reporting. The Request Time Off dialogue box will appear that will capture the details of your request. The advisory board will make decisions regarding;system configuration and funding model changes, upgrades, adding features, contract renewal, service deprecation and replacement. . Thats why we build products designed to inspire your people and your organization to grow and thrive. Discover AI-powered workforce solutions with tailored industry features built on an intelligent and extensible platform to help you redefine the work experience for your people. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Employees, managers, and the Mobile Administrator can: Find the product that best fits your needs. These pending requests may be reviewed and approved similarly to steps 4 through 6. To protect your privacy, we are unable to provide direct assistance with employee-level data, like UKG Pro login credentials, payroll information, and tax filing forms. When your request is complete, select Submit Request, and click OK. An email will be sent to your supervisor for approval. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. About this app. While on the My To Do Items tab, click on the change request you wish to approve. 5. A dialogue box will pop up asking you to select which type of leave you wish to use. Head to our Support page. The screen is only half shown. As leaders in culture, we help customers to realise whats possible when they invest in their own people. Thats why we build products designed to inspire your people and your organization to grow and thrive. To clock out, repeat steps 1 3. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Ready system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. These employeeswill also have the option of using the UKG Ready mobile app on their personal mobile device. On the UKG Ready Home tab, look for the My Timesheet panel that shows the clock with the current time displayed. This brings up the request and shows the current state of the time entry, as well as the new state the employee would like it corrected to. Itis a time entry and leave management system that collectshours worked and/or leave used from employees, obtains supervisor approvals for time sheets,change requests,and time off requests, and then feeds this information to the university payroll system. Will Iclock in and out for mealand break periods ? Welcome to. You may approve each employees time entries individually or grouped together by selecting the appropriate boxes on the left-hand side of the screen. We may however, on board faculty who manage other employees to automate approvals. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. Phone Hours are from 9:00 a.m. to 4:00 p.m. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). Discover how these trends impact 2022 and beyond, and how employers can adapt. Mission Australia transitioned from paper timesheets and manual data entry to employees clocking on/off using UKG clocks, the mobile app, and desktop computers.. From the Dashboard, navigate to the Approvals tab. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. Non-Exempt employees will see raw punches and calculated totals of each earning type for each day on their timesheet. For Canada, T-4s and RL-1 slips should be expected by February 28. DIDP supports email, text, and token-based MFA. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. Time, attendance, and scheduling dont have to be a drag on productivity. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Look to your future. The user is authenticated via IDP, which in turn delivers confirmation of that users identity to UKG Dimensions via federation. With your days selected, click the Start Request button in the top right-hand side of the screen. Collaborate, learn, and get support for your UKG solution! Find the product that best fits your needs. Ultimate Kronos Group (UKG, formerly Kronos) is the company behindautomated time and attendance systemWorkforce Ready. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Employees and the university need access to accurate records to properly adjudicate potential wage disputes. Departments can also choose to allow employees the option of using their personal cell phone for added convenience. This will bring up the employees timesheet. If you are Rejecting a change request from an employee, click Reject and put an explanatory note in the comment box. Find the product that best fits your needs. Quickly and securely access your employee information in just a few taps. All departments using UKG Ready will adopt a standard pay period for hourly employees. Find the product that best fits your needs. Currently there is no plan to require faculty or GEs to use the system for leave reporting. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. To cancel an approved time off request, navigate to the Home screen. 6. UKG Dimensions supports two types of authentication: Basic and Federated. Exempt Classified employees, since they are eligiblefor differentials will scheduletimes in and out each day and adjust times asneeded. Once there, review for accuracy. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . A secure drop box is available for payment, deposit, and paperwork drop-off during general office hours. Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Locate the line that says "PSB - On Call" (It's on the 2nd page currently). Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. Time collection method, physical clock or web clock, is a decision each department will make. Employees unsure about their FLSA status can reference their position description or ask their department payroll administrator. Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. Comments added will be visible to both your manager and payroll administrator. real-time visibility into the workforce has been a huge help to our supervisors , UKG Dimensions will provide us with the right balance of ease of use & rich insights. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Collaborate, learn, and get support for your UKG solution! Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. Receive the right training at the right time and maximize ROI with UKG KnowledgeMap an online education portal providing anytime, anywhere access to . Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. Get the Nucleus Research report on the significant return on investment (ROI) many organizations have experience.