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They apply to both Head Start and Early Head Start programs. So speaking of that, the next section is really important as well,it's a brand new section on suspension and expulsion, and it codifies a long-standing practice, thatHead Start programs don't expel children. ERSEA . Programs must identify and enroll children and families who are most in need of Head Start services. After a program determines it's service area, it needs to assess thecommunity. The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. Lowndes County Board of Education Head Start Policies and Procedures 4. Updated December 2014, Head Start of Lane County Verifying Age - Program staff must verify a child's age according to program policies and procedures. More guidance is available to grantees through their federal program specialist. ERSEA: Strengthening Family and Community Engagement Practices for Recruitment. MP-2022_Procedure_Payroll_Management_of_Part_Time_Staff; MP-2022_Procedure_Personnel_Related_Items An individualized approach to welcoming families is a key factor to successful recruitment. Eligibility Verification Form 2022-2023. . Results of the reports and ongoing monitoring will be used by the Head Start Director and managers to determine compliance with the Head Start . Policy Council 2017-18; Assigning Newborn to Expectant Mother's Slot Procedure : ERSEA Applications Continuity of Care Head Start Guidance, Procedures Program Policy and Procedures01/23/2018: Reviewing documents to make sure they are current and will upload again. "}>DGJ SQLa#$i th(ZMen,"Etc;VMa\tZh'uV,DY1VxVgbmYgJfZ!SIu\y2edlX6ZiFo_1]FFWUGW{'Il]>4GQEed W0L <> 19 0 obj Those who are responsible for distributing and monitoring reports in ERSEA will . This is where the program begins. <> ' Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator With the highest priority on ensuring all Head Start children are safe, and proper reporting of child incidents to OHS when they do occur, together we can provide our children and families with high quality services and fulfill the mission of the Head Start program. Elizabeth: So let's talk about enrollment. Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. General Responsibilities: Responsible for the development, supervision, coordination, and implementation of the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Parent, Family, and Community Engagement (PFCE) component as required by the Head Start program Performance Standards and state and federal mandates. Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. endobj <> The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . Search an archive of the former Head Start Program Performance Standards, and a collection of withdrawn IMs and PIs. Catherine: Absolutely, absolutely, making sure that they can get there, as well as making sure thatthey can attend a program, even if they don't have the required paperwork, they can attend for up to90 days, as long as they meet the state licensing requirements for immunizations are met. Correct? Board Policy 2510P - Procedure for Head Start Monitoring (updated) . Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. H 8wBxlk|35. All documents are updated when available. Those slots can be reserved forup to 30 days. Elizabeth: That's Subpart A. Head Start staff can use this resource to bring an equity lens to discussions about ERSEA procedures and best practices. Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. So, that's clarified in this final rule. Head Start Act; Head Start Program Performance Standards; Fiscal Regulations; Program Instructions . 5 0 obj According to the Head Start Program Performance Standards, a program must ensure at least 10% of its total funded enrollment is filled by children eligible for services under the Individuals with Disabilities Education Act (IDEA). A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. Policy Council. program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. Head Start/Early Head Start Logo. in infant and toddler care settings (birth-3 years). 16. endobj Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area. 1.5 The Grantee may ask potential providers to express their interest for providing services in writing. Does the waiting list prioritize children according to the selection criteria? <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> IMs are targeted communication tools from OHS which provide policy information to Head Start and Early Head Start grantees and delegate agencies. <> Position. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 20 0 R/Group<>/Tabs/S/StructParents 1>> When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. Catherine: There is. ERSEA governs how programs determine eligibility, enroll children, and track attendance. l{o(HgI:=U~z"(j D! Explore research-based strategies for intentional recruitment in Head Start programs and communities. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. Elizabeth: And that includes supporting attendance of homeless children. A different approach is taken for Early Head Start child find. 8 0 obj 5. <> Staff. . The City of San Antonio Head Start and Early Head Start Child Care Partnership programs provide specialized quality education and comprehensive social services to eligible children and their families. Any Head Start/EHS location Or, you may call 731-364-4825 to have an application mailed, faxed, or emailed to you for your convenience **Submit Complete Applications to (YOU MUST SUBMIT AN ORIGINAL COLLEGE TRANSCRIPT TO VERIFY ANY RELEVANT COURSEWORK: Northwest Tennessee Economic Development Council Head Start/Early Head Start Program Title: Head Start/Early Head Start Family Advocate Department: Head Start. How does your program's training and professional development system make sure strategic and responsive selection criteria practices are approved by leadership and maintained by staff? VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! ;|Fo) Ensure the compliance of Head Start Performance Standards related to Family Partnership Agreements, Family Engagement, and ERSEA. Head Start Policy & Regulations. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. ERSEA: Attendance Policy print Policy All families are encouraged to maintain consistent attendance in the Head Start program. endobj Catherine: It really does, it all starts with community-wide strategic planning and needs assessment,which is in the first section. Policy & Regulations Listen Current as of: June 23, 2022 The Head Start Program Performance Standards The Head Start Program Performance Standards ( HSPPS) define standards and minimum requirements for all Head Start services. 1301.2(b) Duties and Responsibilities of Members of the Governing Body, 1301.3 Policy Group Composition and Formation, 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility, 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility, 1302.11 Determining Community Strengths, Needs, and Resources, 1302.12(l) Violating Eligibility Determination Regulations, 1302.12(m) Procedure for Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA) training, 1302.31(a); 1302.31(a)(b)(1); 1302.32 Teaching and Learning Environment; Effective Teaching Practices; Curriculum, 1302.31(a)(c)(d) Teaching and Learning Environment, 1302.31(b)(1)(i) Effective Teaching Practices, 1302.31(b)(2), 1302.33(c) and 1302.90(d) Dual Language Learners, 1302.31(e)(1) Promoting Learning through approaches to rest, 1302.31(e)(2) Promoting Learning through approaches to meals, 1302.31(e)(3) Promoting Learning through routines, 1302.31(e)(4) Promoting Learning through approaches to physical development, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Early Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(b)(d) Early Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.33(b)(d) Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.34(a)(b)(1)(2)(4)(5) Parent Participation in Classrooms; Parent and Family Engagement in Education and Child Development Services, 1302.34(b)(2)(3)(6)(7) Home Visits/Parent Teacher Conferences: Parent and Family Engagement in Education and Child Development Services, 1302.40(b) Health Services Advisory Committee, 1302.41(a)(b)(1)(2) Collaborate and Communicate with Parents as Partners in the Health and Well-Being of their Children, 1302.42(a)(1)(2)(b)(2) Health Care and Insurance, 1302.42(c)(1)(2)(3) Periodic Observation and Preventative Care Treatment and Follow-up, 1302.42(d)(1)(2)(3) Extended Follow-up Care, 1302.42(e)(1)(2) Use of Head Start funds for Medical and Dental Expenses, 1302.44(a)(viii) Breastfeeding and Formula Prep, 1302.45 Child Mental Health and Social and Emotional Well-Being, 1302.46 Family Support Services for Health Nutrition and Mental Health - The program will collaborate with parents to promote children's health and well-being by providing medical, oral, nutrition, and mental health education support services, 1302.47(b)(5)(i)(ii) Abuse, Neglect and Sleep Safety Practices, 1302.47(b)(5)(iv) Releasing children to an Authorized Adult, 1302.47(b)(6)(i)(ii)(iii) Hygiene, Diapering, Food Prep, and Blood and Body Fluid Exposure, 1302.47(b)(7)(i)(ii)(iii)(iv)(v)(vi) Emergencies, Fire, Contagious Disease, Medications and Special Diets, 1302.50-1302.52 Family and Community Engagement Program Services, 1302.51 Parent Activities to Promote Child Learning and Development, 1302.52 Procedures Request for GED Testing, 1302.53 Community Partnerships and Coordination with Others Early Childhood and Education Programs, 1302.53(a)1-2(i-viii)(b)(1)(2(i-iii))(3) Community Partnerships and Coordination with other Early Childhood and Education Programs, 1302.61(b)(c), 1302.63 Early Head Start Documentation Process for Children with Disabilities, 1302.61, 1302.62, 1302.63 Head Start Documentation Process for Children with Disabilities, 1302.70, 1302.61(c)(2)(i) Head Start Procedures for Transitions from Early Head Start, 1302.71, 1302.61(c)(2)(ii) Transitions from Head Start to Kindergarten, 1302.80-1302.82 Services to Enrolled Pregnant Women and Expectant Families in Early Head Start, 1302.90(b)(1)(i)(ii), 648A(g)(3) Background Checks, 1302.91(e)(1), 645A(h) Staff Qualifications - Early Head Start Teachers, 1302.91(e)(2)(3B), 648A(e)(2) Staff Qualifications - Head Start Teachers, 1302.91(e)(3), 648A(a)(B)(ii) Staff Qualifications - Assistant Teachers, 13022.91(e)(7), 648A(c) Staff Qualifications - Family Service Workers, 1302.92 Traning and Professional Development, 1302.92(c)(d) Research-based Coordinated Coaching Strategy for Education Staff, 1302.102(b)(2) Ongoing Assessment of Program Goals, 1303 Subpart C Protections for the Privacy of Child Records (1302.20; 1303.21; 1303.22; 1303.23; 1303.24), CFOC 2.2.03 Screen Time/Digital Media Use, CFOC 3.1.4.3 Use of Pacifiers in the Early Head Start Classrooms. 1 0 obj ntEa,@u5W'"c(WQ4d.,tX(lI|Y]yk>n8gQ,B <> Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word endobj endobj Catherine Hildum: I'm happy to be here today to talk you about ERSEA. Catherine: Absolutely, that's really first and foremost for Head Start programs, we need to insure thatchildren are safe, that's why we exist. Really, I mean, I call it the "No Child Lefton a Bus" provision, because it just insures that children aren't unattended. Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. 2 0 obj Durango, Colorado, United States. <> POLICIES & PROCEDURES > Resources > > > STAFF DIRECTORIES PROFESSIONAL DEVELOPMENT LIBRARY School Readiness . Exploring the Head Start Program Performance Standards, Individuals with Disabilities Education Act, Perceptual, Motor, and Physical Development, Dual Language Learners Program Assessment, Journeys of Hope and Courage - Video Series, Five Questions for Child Development Experts, Understanding the ELOF: Stories from Experts, Individualized Education Program (IEP) Basics. HHS has made the first holistic revision and complete reorganization of the Performance Standards since they were originally published in 1975. Grant Application; Policy & Regulations. HS and EHS Area Managers will report on a monthly basis center visits, home visits, training and compliance of classrooms and socialization sites to the . Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. These regulations outline the uniform administrative requirements, cost principles, and audit requirements for federal awards. 230 Court Street Paintsville, Kentucky 41240 Phone: 606-789-1600 Fax: 606-789-5192. Eligibility, Recruitment, Selection, Enrollment, and Attendance ( ERSEA) tasks are some of the most important work performed by Head Start programs. This policy relates to Head Start Performance Standards 45 CFR . Access Early Learning's repository of policies, procedures, and forms here. Catherine: and Attendance. How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? Position Purpose To apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per applicable Performance Standards. Family and Community Partnerships IV. Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. To give Head Start and Early Head Start Directors, Managers, Coordinators and Supervisors an understanding of the requirements of ERSEA including recent changes as a result of national attention. Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. Another provision I think is really important to note here, is that -- a focus on insuring that every childis safe, so if a program knows -- attendance patterns, and a child is not in attendance withoutexplanation, the program really needs to check and find out where that child is. Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness.